Vendor scorecard
The Procurement tab on the dashboard grades your suppliers from the procurement data you already generate — RFQs, vendor quotes, purchase orders, and arrivals. No extra data entry; it's all computed. It respects the date range picker at the top of the dashboard.
Two views
- Leaderboard (no supplier selected) — every vendor with enough data, ranked by overall grade, with their sub-scores side by side. Click any vendor to drill in.
- Single vendor (pick one from the Supplier box, or click a leaderboard row) — that vendor's full scorecard: grade, pillar scores, recent quotes, recent deliveries, and reorder trend.
The grade
Each vendor gets an overall score (0–100) and a letter — A (85+), B (70+), C (55+), D below. It's a weighted blend of four pillars:
| Pillar | Weight | What it measures |
|---|---|---|
| Price | 30% | How your quoted rate compares to the best bid on the same RFQ line. 100 = consistently the cheapest. Lines where only one vendor quoted are ignored (no competition to judge). |
| Delivery | 30% | How your lead time compares to that item's own historical norm. |
| Responsiveness | 30% | How often you quote when invited, blended with how fast you reply (vs the item norm). |
| Reorder | 10% | Repeat-business strength vs other vendors. A small, indirect loyalty signal. |
If a vendor doesn't have enough data for a pillar, that pillar shows "—" and the grade is computed from the remaining pillars (the weights re-balance) — so the grade never invents a number it can't back up.
Why times are judged relative to the item
A cable gland can be quoted in minutes; a 1000 kV transformer needs a month of drawing approval. So we never grade on raw days. For every product, we build an expected time from the whole firm's history (recent activity and exact-item matches count more), and score a vendor by how they compare to that item's norm. A vendor matching an inherently slow item's norm is not penalised; only being slower than the item's own pattern hurts. The same logic applies to delivery lead times.
Win-rate (shown, not graded)
"Win-rate" is the share of your submitted quotes that turned into a real purchase order. It's displayed for context but does not affect the grade — who wins an order is partly the buyer's choice (a pricier vendor may be picked for good reasons), not purely vendor performance. Note many POs are placed directly from known rates without an RFQ; those still count toward delivery and reorder.
What's intentionally not in the grade
- Order value / quantity — never used. Stocking up (ordering 300 instead of 100) would distort it. Reorder is measured by repeat frequency, not amounts.
- Arrival approve/reject as "quality" — deliberately excluded. That flag reflects staff data-entry, not the goods. A true quality pillar would need an explicit quality rating, which can be added later.
Printing
The Print scorecard button generates a one-click PDF of the current view — the leaderboard, or the single-vendor scorecard with its breakdown tables. It carries your firm branding and a footer noting who printed it.