Product codes
Product codes are the specific variants under a product head. If your product head is Steel Pipes, the codes might be SP-50MM-A, SP-75MM-A, and so on. Codes are what end up on quotations and other documents.
Before you start
- The parent product head must already exist. See Products.
- Settle on a code format that everyone in your firm uses consistently. Mixing formats makes searches harder.
Open the product codes screen
- Open Data Entry and click Products.
- Find the product head and click its Update Product Code button (or View Product Code if you do not have edit permission).
The codes screen shows the product head name and lists every code under it.
Add a code
- On the codes screen, click + Add Product Code.
- Fill in the code name, description, and any tax or HSN values that differ from the parent product head.
- Save.
Each code inherits defaults from its product head. Override only the fields that genuinely differ.
Find a code
Use the Search product codes… box to narrow the list of codes for the chosen product head.
Edit, attach documents, or remove
Depending on your permissions, each row shows Edit (or View), Documents, and Delete buttons. The delete check looks at whether the code is used in enquiries — if it is, the app shows a confirmation listing the affected enquiries instead of letting the delete go through silently.
Common questions
Why can I not edit the tax rate on this code?
The parent product head has been set so that all codes share its tax rate. Open the product head, untick Tax rate is same for all product codes, then come back and edit the code.
Can the same code exist under two different product heads?
Each code is unique to its product head. You can use a similar-looking code under a different head, but the system treats them as separate items.