Supplier portal

The Supplier Portal is a separate interface that your suppliers use to view enquiries and submit quotations. Suppliers access it through a link in the RFQ email — no account registration or password is needed.

How suppliers access the portal

When you release an RFQ, each invited supplier receives an email containing a unique link. Clicking this link verifies their identity and takes them into the portal, landing on the specific enquiry they were invited to quote on.

The supplier's session is maintained via a secure cookie, so they can navigate the portal without re-clicking the email link each time — until the session expires.

What the supplier sees

Dashboard

A welcome page showing the supplier's contact person name and company. A card links them to their enquiries list.

Enquiries list

A table of all enquiries sent to this supplier. Each row shows the event status, the supplier's status (invited, quoted, etc.), number of items, closing date, and whether a quotation has been submitted. Clicking View opens the enquiry detail.

Enquiry detail

Shows enquiry information (closing date, items count, status) and the supplier's own company and contact details. Below that, the line items they were asked to quote on — product name, make, and quantity.

If a quotation has already been submitted, it appears as a read-only summary with the rates table.

Fill quotation

The supplier clicks Fill Quotation (or Continue Draft / Revise Quotation) to open a modal where they enter rates. The modal uses a card-based layout — one card per product showing:

  • Product name with a tooltip for HSN code, category, and description
  • Make and quantity as chips
  • Rate, Tax %, Discount %, and a calculated Net Rate
  • A remarks field and a No Bid checkbox

At the top, overall fields: Currency, Delivery days, Validity days, and Payment terms. At the bottom, an Additional Notes text area.

Two actions are available:

  • Save Draft — saves progress without submitting. The supplier can return later to continue.
  • Submit Quotation — a confirmation dialog appears, then the quotation is sent and the draft is deleted.

Profile

A read-only view of the supplier's company information and contact person details.

Draft behaviour

When a supplier saves a draft:

  • They see a Continue Draft button on the enquiry detail page instead of Fill Quotation.
  • On the staff side (Vendor detail page), the Fill Quotation action is disabled with a tooltip: "Supplier has a saved draft on the portal". This prevents staff from overwriting the supplier's in-progress work.
  • Once the supplier submits their quotation, the draft is automatically deleted.

Session expiry

If the supplier's session expires, they see a message asking them to use the link from their original email to access the portal again.

If a supplier clicks a link from an email sent before the portal was introduced (/quotation-fill?token=...), they are automatically redirected to the new Supplier Portal.

Last updated 2026-05-04