Procurement enquiries#

The Procurement Enquiries list shows every RFQ you have sent, what state it is in, and which suppliers you sent it to. Use it to find an active RFQ and drill into supplier-level responses.

Open the screen#

1. Open Procurement in the sidebar.
2. Click Enquiries. The page heading reads Procurement Enquiries.

How the list is organised#

Each row is one RFQ event (one cart you sent). The columns include RFQ No, Suppliers, Supplier CP Mapped, Product Heads, Status, and Sent. Drafts are hidden by default unless you explicitly include the Draft status in the filter.

Find an enquiry#

A search panel above the list narrows it down by supplier, contact person, product head, product code, and status. The Status values include Released, Quoting, Evaluating, Awarded, Closed, and Cancelled.

Right-click any row for an Open shortcut, or click View on the row.

Open an RFQ#

Clicking a row opens an RFQ detail modal. The modal lists every supplier on that RFQ. Click a supplier to open the vendor detail page — see Vendor responses.

From the modal's options menu you can also:

• Refresh — reload the modal.
• Close Enquiry — stop accepting any further quotes from any supplier on this RFQ. A Close enquiry? confirmation appears.
• Cancel Enquiry — cancel all open invitations with an optional reason. A Cancel enquiry? confirmation appears.

Options dropdown#

The dropdown at the top right of the list opens supporting screens, including:

• Toggle Columns — show, hide or reorder table columns. Drag the grip handle next to a column name to change its order; the choice is remembered per device.
• Refresh — reload the current page.
• Reset Filters — clear every active search filter.
• Vendor Follow-up — bulk-chase suppliers who have not yet replied. See Vendor follow-up.

Common questions#

What do I do once a supplier has quoted?#

Open the RFQ row, click the supplier in the modal, and from the vendor detail page either generate a purchase order or close the enquiry. See Vendor responses.

How do I cancel an RFQ for one supplier only?#

Open the RFQ, click the supplier, then choose Close Enquiry from the vendor detail actions. A Close Enquiry? confirmation appears before the change is saved. The other suppliers on the same RFQ stay open.

How do I cancel the whole RFQ?#

From the RFQ detail modal, choose Cancel Enquiry and add an optional reason.