In stock and arrivals
The In Stock screen tracks stock arrivals from suppliers. It is split into three tabs at the top so you can switch between purchase orders awaiting delivery, arrivals awaiting approval, and the full arrival history.
Open the screen
- Open Inventory in the sidebar.
- Click In Stock. The page heading reads In Stock.
The three top tabs
- Pending Arrivals — purchase orders that have been sent but not yet received. Each row shows the PO number, supplier, contact person, the products with remaining quantity, and when the PO was sent. View opens the PO detail; from there you can record the arrival if you have the Upload Stock Arrival From PO permission.
- Pending Approvals — arrivals that have been logged but are still waiting on a second user to approve them.
- Arrival History — every recorded arrival, with sub-tabs for All, Approved, and (when present) Rejected. The Pending sub-count is shown when there are pending entries.
Which tabs you see depends on your permissions:
- Pending Arrivals requires View Pending Arrival POs or Upload Stock Arrival From PO
- Pending Approvals requires Approve Stock Arrival
- Arrival History is visible to anyone with Open Inventory Pages
Filter the list
The Arrival History and Pending Approvals tabs share a row of filters above the list:
- Supplier
- Contact Person (enabled once a supplier is picked)
- Product Category
- Product Code (enabled once a category is picked)
The Pending Arrivals tab uses the same four filters, applied to the pending POs.
Open a row
Click View on any row to open its detail modal. From there you can confirm what was received and where it has been placed.
Show, hide or reorder columns
The menu icon at the top right of the page opens Toggle Columns. Tick or untick a column name to show or hide it, and drag the grip handle next to a name to change its order in the table. The choice is saved per device and applies independently to whichever tab you are on — Pending Arrivals and the other two tabs each remember their own column setup.
Add a fresh arrival
Use the Add Entry button at the top right. For details, see Add a stock arrival.
Common questions
Why does an arrival need approval?
Where your firm uses the approval permission, arrivals logged by one user are confirmed by another before stock is added to the snapshot. The Pending Approvals tab is where the approver works.
What if a supplier delivered less than the PO promised?
Record the arrival with the actual quantity received. The remaining quantity stays open against the PO and continues to appear in Pending Arrivals until it is fulfilled or the PO is closed. See Purchase order follow-up.